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Procedure #NP168.0, Signing Officers

The Signing Officers procedure outlines the staff members who have the authority to sign legal documents, cheques and agreements on behalf of the Board. 

On this page:


Stakeholder Groups with Responsibilities under this Policy

  • Signing Officers

  • Chief Financial Officer


Relationship to Board Priorities

The Signing Officers procedure reinforces the Board’s commitment to the stewardship of the Board’s financial resources.


Legislative Context

Education Act


It is the expectation of the York Region District School Board that all employees, students and persons invited to or visiting Board property, or partaking/volunteering in Board or school-sponsored events and activities, will respect the policies and procedures of the Board.



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Board Procedure #NP168.0

Signing Officers


1. Procedure Statement

The York Region District School Board shall have signing officers of the Board in place in order to conduct business.


2. Application

All legal documents, and agreements not included in the Board’s Purchasing Procedure require the signatures of two signing officers, with the following exceptions:

  • legal documents and agreements which do not bind the Board for a period of more than one year, and which do not have a total financial value greater than the expenditure authority of the proposed signing officer as per the Board’s Purchasing Procedure may be signed by one signing officer, and

  • Some documents and agreements require the use of the York Region District School Board Official Seal.


3. Responsibilities


3.1 The Director of Education shall:

  1. allocate staff and resources to support the Signing Officers procedure.


3.2 The Chief Financial Officer shall:

  1. ensure that the appropriate paperwork is submitted to the financial institutions that are associated with the Board.


3.3 Signing Officers shall:

  1. adhere to the Signing Officers procedure


4. Definitions


4.1 Signing Officer

A signing officer is a member of the York Region District School Board who has the authority to sign legal documents, cheques and agreements.

The following are the signing officers of the Board:

  • Director of Education and Secretary-Treasurer

  • Associate Director(s) of Education

  • Coordinating Superintendent(s)

  • Comptroller(s)

  • Manager, Quality Assurance


5. Contact

Business Services


6. History

Revised September 1996, February 2002,  May 2004,  April 2007,  June 2011,  June 2012, August 2012, October 2013

Working Document November 2014

Revised May 2016,  September 2018, November 2019,  December 2020, July 2021, September 2021, April 2022, September 2023