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York Region District School Board

Policies & Procedures

Policies and procedures are important resources that govern the operation of York Region schools. They provide belief statements and operating guidelines for parents and staff regarding the administration of program, property, student, staff and Board matters.  

It is the expectation of the York Region District School Board that all employees, students and persons invited to or visiting Board property; or partaking/volunteering in Board or school-sponsored events and activities will respect the policies and procedures of the Board. 

 

Board Policies and Procedures

TIP: To search for a specific keyword or policy number, use ctrl+f on your desktop or the "Find on Page" search function on your mobile browser.

Expand to see Board Policies & Procedures listed:

Policy NumberPolicy Title
407Accessibility
408Appointment of Architects
237Appointment of Community Members to Board Committees
194Appropriate Use of Technology
NP414.0Art Projects
301Arts Education
103Awards
NP410.0Before and After School Care Programs
202Board Advertising
203Board Advocacy
285Board Policies, Procedures and Supporting Documents
NP403.0Bus and Driveway Safety
668Caring and Safe Schools
NP411.0Change of Use of Room and Change of Room Number
105Communications
620Community Involvement Hours
412Community Use of Schools
222Conflict of Interest
325Continuing Education
NP611.0Data Sharing with Children's Aid Societies
211Director of Education Performance Review
212Director of Education Selection
182Distribution of Materials: External Organizations
NP418.0Dividing Partitions
129Donations
470Education Development Charges: Alternative Accommodation
195Electronic Monitoring
215Electronic Participation in Board, Advisory and Board Committee Meetings
NP419.0Elevating Devices - Lifts and Elevators
669Emergency Preparedness and Crisis Management
NP420.0Emergency Wash Stations
235Environmental Responsibility and Outdoor Education
305Equitable Assessment, Evaluation and Communication of Student Learning and Achievement
261Equity and Inclusivity
NP323.0Exemption from Core French: Grades 4 to 9
131Expenses
180External Research
422Facility Partnerships
642Field Trips, One Day Trips, Short-Term Overnight Field Trips and Extended Field Trips
204Filling a Trustee Vacancy
NP210.0Fifth Disease
601First Nations, Métis and Inuit Education
NP135.0Food Services
NP324.0French Immersion
NP109.0Full Day Kindergarten: Registration and Accommodation and Kindergarten Supported Entry and Extended Day
NP433.0General Chemical Use Fume Hoods
225Governance
540Health and Safety - Employees
218Healthy Learning Spaces for Students
219Healthy Workplaces
NP336.0Home Instruction
320Homework
240Human Rights: Code-Related Harassment and Discrimination
NP645Immunization of Students
223Indigenous Student Trustee
158Privacy
NP138.0Insurance: Personal Liability, Property Damage and Student/Visitor Injuries
545Intellectual Property, Copyright and Professional Services
NP140.0Invoicing for Services
409Early Learning and Child Care in Schools
330Literacy
NP442.0Lock-out/Tag-out Devices
NP335.0Lunch Period Responsibilities - Elementary
NP110.0Media Resource and Equipment Loans
196Misappropriation or Misuse of Board Resources
NP656.0Ontario Student Record Management
238Parent, Family and Community Engagement
275Partisan Activities and Campaigning
663Partnerships with External Agencies for Provision of Services by Regulated Health Professionals, Regulated Social Service Professionals and Paraprofessionals
155Payment of Accounts
536Performance Appraisal Process
NP430.0Portable Stages, Risers and Platforms
570Pregnancy, Parental, Adoption, Infant, Child Care Leaves
353Prior Learning Assessment and Recognition (PLAR) for Day School Students
354Prior Learning Assessment and Recognition for Mature Students
NP681.0Prolonged Absences from School
463Pupil Accommodation Review
161Purchasing
160Records and Information Management
532Recruitment and Promotion
NP673.0Registering Children in Care
610Reporting Children in Need of Protection
NP355.0Request for Psychological Consultation and/or Assessment
NP370.0Required Learning Resources
665Safe Arrivals and Departures - Elementary and Secondary Students
NP357.0Satisfactory Instruction at Home (Home Schooling)
262School Councils
NP638.0School Dances
676School Fundraising and Administration of School Generated Funds
445School Names, School Names: New Schools, and School Names: Renaming Schools
NP413.0Secondments
152Severe Weather
NP168.0Signing Officers
NP464.0Snow/Ice Clearance and Removal
NP360.0Special Education Identification, Placement and Review Committee
NP358.0Special Education: Screening and Identification of Gifted Students 
530Staff Members Who Are Candidates for, or Elected to, Public Office
577Staff Progressive Discipline
242Standards of Conduct
NP674.0Student Accident Insurance
108Student Accommodation - Attendance Areas and Student Transfers
462Student Accommodation - Sites and Facilities
635Student Dress Code
675Student Exchange Programs (Working Document)
662Student Health Supports
672Student Leadership and Student Voice
163Student Registrations
680Student Transportation
221Student Trustees
671Student/School Fees
366Supervised Alternative Learning
267Supporting Community Concerns
NP405.0Surveillance Systems
465Tendering Capital Construction and Maintenance Projects
461Tobacco and Smoke-Free Environment
270Tributes
220Trustee Services
NP679.0Use of Private Motor Vehicles for Student Transportation
NP477.0Use of Schools for Tutoring
602Vetting External Guest Speakers
250Violence Prevention and Intervention and Non-Code Workplace Related Harassment - Employees
280Volunteers in our Schools
NP543.0Working at Heights

Policy NumberPolicy Title
103Awards
105Communications
108Student Accommodation - Attendance Areas and Student Transfers
129Donations
131Expenses
152Severe Weather
155Payment of Accounts
158Privacy
160Records and Information Management
161Purchasing
163Student Registrations
180External Research
182Distribution of Materials: External Organizations
194Appropriate Use of Technology
195Electronic Monitoring
196Misappropriation or Misuse of Board Resources
202Board Advertising
203Board Advocacy
204Filling a Trustee Vacancy
211Director of Education Performance Review
212Director of Education Selection
215Electronic Participation in Board, Advisory and Board Committee Meetings
218Healthy Learning Spaces for Students
219Healthy Workplaces
220Trustee Services
221Student Trustees
222Conflict of Interest
223Indigenous Student Trustee
225Governance
235Environmental Responsibility and Outdoor Education
237Appointment of Community Members to Board Committees
238Parent, Family and Community Engagement
240Human Rights: Code-Related Harassment and Discrimination
242Standards of Conduct
250Violence Prevention and Intervention and Non-Code Workplace Related Harassment - Employees
261Equity and Inclusivity
262School Councils
267Supporting Community Concerns
270Tributes
275Partisan Activities and Campaigning
280Volunteers in our Schools
285Board Policies, Procedures and Supporting Documents
301Arts Education
305Equitable Assessment, Evaluation and Communication of Student Learning and Achievement
320Homework
325Continuing Education
330Literacy
353Prior Learning Assessment and Recognition (PLAR) for Day School Students
354Prior Learning Assessment and Recognition for Mature Students
366Supervised Alternative Learning
407Accessibility
408Appointment of Architects
409Early Learning and Child Care in Schools
412Community Use of Schools
422Facility Partnerships
445School Names, School Names: New Schools, and School Names: Renaming Schools
461Tobacco and Smoke-Free Environment
462Student Accommodation - Sites and Facilities
463Pupil Accommodation Review
465Tendering Capital Construction and Maintenance Projects
470Education Development Charges: Alternative Accommodation
530Staff Members Who Are Candidates for, or Elected to, Public Office
532Recruitment and Promotion
536Performance Appraisal Process
540Health and Safety - Employees
545Intellectual Property, Copyright and Professional Services
570Pregnancy, Parental, Adoption, Infant, Child Care Leaves
577Staff Progressive Discipline
601First Nations, Métis and Inuit Education
602Vetting External Guest Speakers
610Reporting Children in Need of Protection
620Community Involvement Hours
635Student Dress Code
642Field Trips, One Day Trips, Short-Term Overnight Field Trips and Extended Field Trips
662Student Health Supports
663Partnerships with External Agencies for Provision of Services by Regulated Health Professionals, Regulated Social Service Professionals and Paraprofessionals
665Safe Arrivals and Departures - Elementary and Secondary Students
668Caring and Safe Schools
669Emergency Preparedness and Crisis Management
671Student/School Fees
672Student Leadership and Student Voice
675Student Exchange Programs
676School Fundraising and Administration of School Generated Funds
680Student Transportation
NP109.0Full Day Kindergarten: Registration and Accommodation and Kindergarten Supported Entry and Extended Day
NP110.0Media Resource and Equipment Loans
NP135.0Food Services
NP138.0Insurance: Personal Liability, Property Damage and Student/Visitor Injuries
NP140.0Invoicing for Services
NP168.0Signing Officers
NP210.0Fifth Disease
NP323.0Exemption from Core French: Grades 4 to 9
NP324.0French Immersion
NP335.0Lunch Period Responsibilities - Elementary
NP336.0Home Instruction
NP355.0Request for Psychological Consultation and/or Assessment
NP357.0Satisfactory Instruction at Home (Home Schooling)
NP358.0Special Education: Screening and Identification of Gifted Students
NP360.0Special Education Identification, Placement and Review Committee
NP370.0Required Learning Resources
NP403.0Bus and Driveway Safety
NP405.0Surveillance Systems
NP410.0Before and After School Care Programs
NP411.0Change of Use of Room and Change of Room Number
NP413.0Secondments
NP414.0Art Projects
NP418.0Dividing Partitions
NP419.0Elevating Devices - Lifts and Elevators
NP420.0Emergency Wash Stations
NP430.0Portable Stages, Risers and Platforms
NP433.0General Chemical Use Fume Hoods
NP442.0Lock-out/Tag-out Devices
NP464.0Snow/Ice Clearance and Removal
NP477.0Use of Schools for Tutoring
NP543.0Working at Heights
NP611.0Data Sharing with Children's Aid Societies
NP638.0School Dances
NP645Immunization of Students
NP656.0Ontario Student Record Management
NP673.0Registering Children in Care
NP674.0Student Accident Insurance
NP679.0Use of Private Motor Vehicles for Student Transportation
NP681.0Prolonged Absences from School

Policies for Comment

Policies and procedures govern the operation of the Board and our schools. To ensure they remain current, the Board reviews policies and procedures regularly. Feedback from staff and community members, including parents/guardians, is an important part of the review process. 

Learn more about the policy review process and how to share feedback. 

 

IndexPolicy TitleResponse Due By
240Human Rights: Code-Related Harassment and Discrimination (Working Document)06/30/2025
680Student Transportation (Working Document)06/30/2025
320Homework (Working Document)10/31/2025
330Literacy (Working Document)10/31/2025
129Donations (Working Document)10/31/2025
676School Fundraising and Administration of School Generated Funds (Working Document)10/31/2025
577Staff Progressive Discipline (Working Document)11/28/2025
180External Research (Working Document)11/28/2025
222Conflict of Interest (Working Document)11/28/2025
445School Names, School Names: New Schools, and School Names: Renaming Schools (Working Document)12/31/2025
465Tendering Capital Construction and Maintenance Projects (Working Document)12/31/2025

 

Related Content

For more information

 By-Laws and Trustee Code of Conduct Guideline for Policy and Procedure Review