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Board Procedure #NP403.0, Bus and Driveway Safety

Procedure Statement

The York Region District School Board is committed to ensuring the safety of students and staff. This procedure outlines the responsibilities of staff during bus or driveway supervision duty to minimize and/or eliminate the risk of accidents or injuries.

With regards to staff and student safety during morning and afternoon drop-off and pick-up, school staff must stay on school property. Only crossing guards and police should direct pedestrian and vehicular traffic on municipal roads.

2. Responsibilities

2.1 The Director of Education shall:

1. allocate staff and resources to support the Bus and Driveway Safety procedure.

2.2 The Superintendent of Education, Student Achievement and School Operations shall:

1. ensure that each school has developed a School Specific Site Plan; and
2. work with principals to ensure that they have the necessary support in managing on-site traffic.

2.3 Student Transportation Services shall:

1. ensure that school bus and school vehicle drivers who are transporting students with specialized equipment are aware of their responsibilities in this procedure.

2.4 Planning Services shall:

1. assist schools in implementing active and safe routes to school programs.

2.5 Facility Services shall:

1. work with the principal to ensure appropriate signage is provided;
2. maintain painted markings on driveways and in parking lots; and
3. ensure that caretakers monitor the condition of such marking on a regular basis.

2.6 The Principal shall:

1. manage on-site traffic by;
   • determining whether to limit private vehicle access to the school parking lot, driveway, and/or bus loop during specified times taking into account local municipal considerations,
2. developing a School Specific Site Plan with input from staff, students, and school council members where possible on an annual basis,
   • working with Plant Services to ensure appropriate signage is used and painted markings are visible,
   • working with Plant Services to identify and determine where caution signs and/or pylons can and should be placed, and
   • arranging for appropriate supervision for student safety;
3. contact Planning Services for support in the implementation of active and safe routes to school programs;
4. establish a method of communication for staff on duty to summon assistance if required, such as, but not limited to, radio communication devices;
5. purchase and provide staff on duty with safety vests and a lightweight STOP paddle;
6. communicate expectations outlined in the School Specific Site Plan, to staff prior to the assignment of duties including, but not limited to;
   • the location of staff, duties and equipment needed,
   • how to summon immediate assistance in an emergency, and
   • any additional information and instruction for staff with specialized assignments, such as, but not limited to, assisting students with special needs on to or from school vehicles;
7. send clear written directions to parents/guardians regarding school drop-off and pick-up expectations, including, but not limited to, ensuring that they are aware that they are responsible for loading and unloading students from their vehicle on the curb side and repeating such communication as necessary;
8. follow-up on concerns or infractions reported by staff, students or parents;
9. contact external partners, such as, but not limited to, Municipalities, By-Law Enforcement Officers, or the police, as needed; and
10. request assistance from the Municipality for students to cross roadways or to direct parent/guardian traffic off school property, as needed.

2.7 School staff with bus or driveway supervision duty shall:

1. supervise students while they get on or off buses, other school vehicles and private vehicles in designated areas on Board property;
2. never open doors of private vehicles as part of a drop-off routine;
3. remain on the curb on school property;
4. avoid the School Bus Danger Zone;
5. never attempt to retrieve items that are dropped near or under a vehicle or school bus without first obtaining the driver’s permission;
6. never step out in front of moving vehicles;
7. assist with student crossings on Board property during the time when students are arriving or departing school;
8. when assisting with crossing or allowing entry to a bus or vehicle, ensure that the following are in place;
   • place caution signs/pylons at designated points at the appropriate time, as determined by principal,
   • position yourself on the curb on school property,
   • wait for a gap in the traffic,
   • establish eye contact with the driver(s),
   • make sure that all vehicles are stopped before proceeding,
   • walk to the centre,
   • allow children to walk across,
   • wait until the last student of the released group reaches the opposite curb, and
   • walk to the curb, and remain on the curb for the next group of students to assemble;
9. always wear appropriate clothing when on duty, such as, but not limited to, coats, rainwear and footwear for the season and weather conditions and reflective vests so that motorists and students can recognize staff and respond to signals;
10. use a lightweight STOP paddle with a handle attached to alert motorists when assisting with crossings;
11. refrain from engaging with drivers or people if situations become confrontational; and
12. report concerns and infractions to the school principal, including specific details where possible.

2.8 School bus and school vehicle drivers shall:

1. load and unload students with specialized equipment (e.g., wheelchairs) from their vehicle; and
2. operate any lift/equipment.

3. Definitions

3.1 School Specific Site Plan

A plan to identify drop-off and pick-up points, how traffic flows, where pylons or other barriers are to be used and where staff are to stand to stay safe.

3.2 School Bus Danger Zone

The school bus zone is a 3.06 metre (10 ft) wide area on the front and sides and 3.66 metre (12 ft) wide area at the back of a school bus. This is the area that most people are in danger of being hit. Any person who enters the school bus danger zone should obtain permission from the driver before proceeding.

4. Contact

Human Resource Services 

5. History

Approved: June 2013

Working Document: November 6, 2012

Drafted: October 2025