WORKING DOCUMENT
The Appointment of Community Members to Board Committees policy outlines a transparent process for the appointment of community members to Board Committees in accordance with applicable legislation and the Operational By-Law.
On this page:
What has Changed?
Major changes to the document: Minor title and role alignment.
Reason for review: Four-year cyclical review. Due for first review.
Who is affected by these changes and what is the impact on current practice? All individuals or groups with responsibilities.
Implementation timelines: Immediate upon Board approval.
Lead Superintendent(s)/Subject Matter Expert(s): Associate Director of Education, Schools, Programs and Equitable Outcomes, Superintendent of Education, Leadership Development and Engagement, and Manager, Trustee Services.
Individuals or Groups with Responsibilities under this Policy
- Board of Trustees
- Governance and Board Organization Committee
- Chief Executive Officer
- Associate Director of Education, Schools, Programs and Equitable Outcomes
- Superintendent of Education, Leadership Development and Engagement
- Trustee Services
Relationship to Board Priorities
This policy supports positive relationships among students, staff, parents/guardians and community members and supports their engagement in public education. It demonstrates professionalism and accountability for high standards of practice in all Board operations.
Timelines and Next Steps
This policy is scheduled for first review at the June 16, 2026 Policy and By-Law Standing Committee meeting.
Providing Feedback
Questions about this policy and/or procedure should be raised with your principal, manager or supervisor. If additional clarification is required, principals, managers and supervisors may contact the lead superintendent and/or subject matter expert through Trustee Services.
In accordance with Board Policy #285.0 Board Policies, Procedures and Supporting Documents, the Board welcomes all comments and suggestions on Board policy.
Input is an important component of the review process. If you feel a policy and/or procedure needs to be revised, feedback may be submitted through the school council or by submitting the on-line form. In your response please;
- outline clearly the specific section(s) of the policy and/or procedure in which you are not comfortable,
- suggest specific alternate wording to reflect your position, and
- identify the reason(s) for your concern(s).
Specific recommendations or questions about the review process should be submitted using the on-line form or sent to the Assistant Manager, Corporate Policy via email at policy.committee@yrdsb.ca, or via telephone at 905-727-0022 extension 2570 or in hard copy at The Education Centre – Aurora.
Legislative Context
Related Documents
York Region District School Board Operational By-Law
It is the expectation of the York Region District School Board that all employees, students and persons invited to or visiting Board property, or partaking/volunteering in Board or school-sponsored events and activities, will respect the policies and procedures of the Board.
WORKING DOCUMENT
Board Policy #237.0
Appointment of Community Members to Board Committees
1. Policy Statement
The York Region District School Board (YRDSB) values and promotes input and involvement from members of the community. This policy outlines a transparent process for the appointment of community members to Board Committees.
2. Responsibilities
2.1 The Board of Trustees is responsible for:
- reviewing the Appointment of Community Members to Board Committees policy in accordance with the approved policy review cycle;
- understanding the Appointment of Community Members to Board Committees policy and communicating the policy with members of the community;
- considering all recommended appointments of community members to Board Committees by the Governance and Board Organization Committee in accordance with the Operational By-Law for each Board Committee; and
- postponing the appointment of community members to Board Committees until after election day in a municipal election year, when possible.
2.2 Governance and Board Organization Committee (GBOC) is responsible for:
- considering all recommendations for committee appointments in accordance with the Operational By-Law of each Board Committee.
2.3 The Chief Executive Officer is responsible for:
- implementing the Appointment of Community Members to Board Committees policy;
- providing the Governance and Board Organization Committee with relevant legislation and background information about community appointments to Board Committees;
- ensuring compliance with appropriate legislation and the YRDSB Operational By-Law; and
- ensuring that public advertisements, where applicable, comply with existing legislation.
2.4 The senior staff member identified to support Board Committees is responsible for:
- the committee appointment process in accordance with all applicable legislation and the YRDSB Operational By-Law; and
- communicating the decision of the Board to all applicants.
2.5 Trustee Services is responsible for:
- scheduling, for Board approval, the names of community members who have been recommended to serve on Board Committees by the Governance and Board Organization Committee.
3. Definitions
Board Committees outlined in the YRDSB Operational By-Law:
- Audit Committee
- Equity and Inclusivity Advisory Committee
- Parent, Family and Community Engagement Advisory Committee
- Special Education Advisory Committee
Additional Board Committee:
- Indigenous Education Advisory Council
4. Contact
Director’s Office
5. History
Approved: 1998, June 2022
Revised: 2003, 2009, 2011, 2016, 2021,
Working Document: October 2021, September 2026