Policies & Procedures & Protocols

All students registered with Online Learning Night School and/or Online Learning Secondary Summer School will receive access to the online Student Handbook which outlines in detail the policies and procedures of the program.

For assistance with a course question, contact your teacher. Include your name, email address, a telephone number where you can be reached and the best time to reach you.

General queries can be emailed to online.learning@yrdsb.ca.

Academic Dishonesty and Plagiarism will not be tolerated. Students are expected to read the plagiarism guidelines.

Assignments and tests are to be submitted in a timely fashion. Teachers will provide feedback in a timely manner. Comments indicating strengths and areas in need of improvement will be included in the feedback. Details about the evaluation policy for a specific course will be given by the teacher.

If a student is ill or absent from the program, they must inform the teacher. Students who do not maintain regular contact with the teacher or do not complete assignments will be withdrawn from the course. All withdrawals for non-activity will be processed after the mid-semester report is issued and Full Disclosure rules will apply.

All Board policies and their related procedures, where applicable, are available on our Board Public Website or in school offices.

Students will be asked to participate in group discussions in an online chat, threaded discussion conference or in a live virtual classroom setting. Discussion and online classroom areas will be monitored daily by the teacher.

Constant communication between teacher and student is essential for success in a course. In addition to ongoing email communication, teachers will make themselves available to students for help during a specific time each week as “office hours”. If the teacher is ill or absent, a message will be posted which will open automatically for students informing them of the situation.

To withdraw (cancel) from a course, the student must send an email to the teacher or to Online Learning Night School/Online Learning Secondary Summer School. All borrowed materials must be returned before the cancellation will be processed. Failure to officially cancel from a course will result in a mark being posted on the transcript. The mark will be the average of all work, including zeroes for work not submitted up to and including the final exam.

All students must write face-to-face final exams for each course. Exams must be written at the Dr. Bette Stephenson Centre for Learning in Richmond Hill on the scheduled date (check the Important Dates Calendar for exam dates). All exams will be supervised by Online Learning Night School/Online Learning Secondary Summer School teachers.

A mark will be posted on the Ontario Student Transcript for all students who are registered in a grade 11 or 12 course five days after the date of the Mid-semester report.

Students are expected to read and abide by the guidelines.

Ensure that you review the Important Dates Calendar and make note of the relevant dates in your personal calendar.

Students who are registered for a credit course will be invited to attend a face to face (in person) orientation session to receive important information about our program and to meet the teacher and other students in their course.

Students will be expected to complete a mandatory orientation assignment prior to starting the first module in their credit course. Completion of the assignment ensures that students are able to navigate the learning platform.

The Online Learning Night School/Online Learning Secondary Summer School program is a semester program that will have a registration deadline. In exceptional cases, students may be accepted into online Learning after the registration deadline. Students who register late will need to complete the course in less time. No modifications to the date of the final exam will be made for late registrants.

There may be a text/ supply fee in some courses. Visa students, non-residents of Ontario, and others who do not qualify to take courses in Ontario will be required to pay the full tuition fee.​

Prior to signing up for Online Learning Night School/Online Learning Secondary Summer School, ensure that you are technically ready and have access to a computer and High-Speed Internet at home.

Teachers are available throughout the course to discuss academic progress with students and parents of non-adult students.