Terms & Conditions of Participation

These Terms and Conditions are in place to ensure the safety and care of international students attending the York Region District School Board. To implement and support these Terms and Conditions, it is the expectation of the YRDSB that parents are aware of whom they have assigned as custodian, and that regular communication takes place between the parent, child, custodian, and the host family to ensure the child is properly adjusted, happy, health and progressing academically. All parents, custodians and students must agree and adhere to these conditions of admission and continuing enrolment:

  • International students must comply with all York Region District School Board policies and the Student Code of Behaviour. Failure to follow school policy or to comply with the conditions of the study permit (make progress toward completing the program) as stated by Immigration, Refugees & Citizenship Canada (IRCC) will result in withdrawal from the program. 

  • Students must have a custodian assigned for the entire period of study, regardless of age. Students under the age of 18 must have a custodian who is a Canadian Citizen or Permanent Resident. Canada immigration regulations requires the person to be over the age of 19; however, YRDSB requires the custodian to be over the age of 25. YRDSB also requires the custodian to reside within the Greater Toronto Area to ensure safety and total care for students.

  • Custodianship requires that legal arrangement be made to give the custodian in Canada permission to act in place of a parent, in this regard, two notarized documents are required. The parents or legal guardians of the minor child in the child’s country of origin must sign the first notarized document. The custodian in Canada must sign the second notarized document. The Admissions Office must receive both documents before the Letter of Acceptance is issued.

  • Students must reside in a home environment, supervised by an adult, throughout the period of study, regardless of age.

    • JK & SK students must live with a parent

    • Gr 1 to Gr 8 students must live with a parent or a relative as approved by International Education Services

    • Gr 9 to Gr 12 students must reside with a parent, relative or family friend who is an adult over the age of 25, as approved by International Education Services

    • Gr 9 to Gr 12 students who are applying to Homestay programs can only apply to MLI Homestay or Canada Homestay Network

  • Parents/Custodians must notify the Admissions Office of the York Region District School Board of a change of custodian and provide photocopies of updated custodian declaration forms (pg 1 and 2).

  • Providing false medical information or non disclosure of medical conditions or prescription medications may result in withdrawal from the program, and the student returned home to be in the care of parents.

  • International students must have achieved an academic average of 65% and must maintain this average while attending school in order to be eligible for admission renewal.

  • International students must attend school regularly. Any pattern of unauthorized absences or patterns of poor attendance may result in withdrawal from the program.

  • Secondary students must maintain a full-time timetable (minimum of three (3) courses per semester).

  • Any student who will reach 18 years of age while participating in the program must provide consent to share information with their parent/custodian by signing a Consent for Information Sharing - Students at the Age of Majority Form and submitting the form to International Education Services by email at: admissions@yrdsb.ca, and providing a copy to the main office of their school.

  • All in-school programs are available to international students. The Regional Arts Program, at certain schools, is available to existing grade 8 international students. Specialized programs such as Special Education, the French Immersion Program, the International Baccalaureate Program, and the Sports Program at Bill Crothers Secondary School are not available at this time.

  • Students are discouraged from taking courses outside of YRDSB to obtain a credit unless:

    • That course is not offered in their school.

    • It cannot be accommodated on their timetable.

    • The course is pre-approved by the YRDSB.

No refunds will be granted if students are demitted for any of the above reasons.

  • Parents/guardians will:

    • ​Waive, release and absolve and agree to indemnify and save harmless YRDSB, their officers, directors, employees, agents and independent service providers from any and all liability for all losses and damages (including but not limited to the loss or theft of students' money and the damage, loss or theft of students' personal belongings), personal injuries, or death, except such as results solely from its or their willful neglect.

    • Not hold the York Region District School Board liable for losses/expenses that may incur as a result of the Board being unable to provide education due to labour disputes, inclement weather conditions or other causes beyond its control.